The 4th International Teochew Business Economic Cooperation Annual Conference · Registration System

Global Teochew / Annual Conference / Registration System / Check-in

Project Background

The 4th Global Teochew Economic Cooperation Conference brought together Teochew leaders, entrepreneurs, and guests from home and abroad. As an annual high-profile event, the client needed a stable, reliable registration and on-site system deployed within a short prep window, covering guest check-in, seating, and live check-in across the whole process to ensure an orderly, dignified event.

Core Features

• Online Registration: guest info, organization and title capture, companion management, with channel and quota access control;
• Smart Seating: zoning by head table, VIP area, and delegations with precise visual assignment and no double-booking;
• On-site Check-in: QR code, name, or phone verification with real-time status synced to the big screen;
• Hotel Management: accommodation needs collection and room assignment for out-of-town guests with fast front-desk check-in or check-out;
• Real-time Dashboard: registration progress, attendance rate, and per-delegation check-in on one screen with export.

Technical Highlights

• Mature modules plus custom development shortened time-to-launch and quickly supported prep;
• Designed for high concurrency and availability; stable at check-in peaks;
• Unified tech stack across the flow with consistent data and APIs;
• Tiered access for clear organizing-committee, on-site, and back-office roles.

Outcomes Delivered

Fully digital from registration to check-in; the committee tracks attendance live and guests enjoy a smooth experience as the conference runs efficiently, further accumulating digital-operations know-how for the Global Teochew Conference.