The 5th International Teochew Business Economic Cooperation Annual Conference & Foshan Teochew Chamber 20th Anniversary · Registration System

Global Teochew / Annual Gala / Registration System / Check-in

Project Background

The Foshan Teochew Chamber of Commerce marked its 20th anniversary while hosting the 5th Global Teochew Economic Cooperation Conference, gathering Teochew leaders, entrepreneurs, and guests from home and abroad. Given the high-profile, widely sourced, and multi-session nature of the event, the client needed a stable, dignified, fully controllable registration and on-site management system ensuring efficient, orderly flow from sign-up to entry.

Core Features

• Online Registration: guest info, organization and title capture, plus companion management, with quota and channel-based access control;
• Smart Seating: zoning by head table, VIP area, and delegations with precise visual assignment and no double-booking;
• On-site Check-in: QR code, name, or phone verification with real-time status synced to the big screen;
• Hotel Management: accommodation needs collection and room assignment for out-of-town guests with fast front-desk check-in or check-out;
• Real-time Dashboard: registration progress, attendance rate, and per-delegation check-in on one screen with export.

Technical Highlights

• Designed for high concurrency and availability; stable at check-in peaks;
• Unified tech stack across the flow with consistent data and APIs;
• Tiered access for clear organizing-committee, on-site, and back-office roles;
• Flexible branding, e-invitations, and SMS notifications can be plugged in.

Outcomes Delivered

Fully digital from registration to check-in; the committee tracks attendance live, guests enjoy a smooth, dignified experience, and the gala runs efficiently, leaving a professional, trustworthy digital memory of the 20th anniversary.